Minutes – October 2025 – Leven Parish Council

MINUTES

Thursday, 2^nd October 2025 7pm

Church Meeting Room

Councillors Summoned

Present: Ann Woodward (clerk and RFO)

Public Session:

One Member of the public was present

25/26	Item	Owner
77	Apologies Cllr. Jones, Cllr. Roydhouse, Cllr. Hood Cllr. Mathison reported that Cllr. Hood has resigned for personal reasons	Clerk
78	Declaration of pecuniary and non-pecuniary interests None	Chairman
79	Approval of minutes of the last meeting as a true record Minutes were approved, Proposed: Cllr. Richardson Seconded: Cllr. Burrows	Chairman
80	Report from the East Riding of Yorkshire Council (ERYC) Was not present	Cllr. P. Smith
81	Report of the local policing team Humberside Police Was not present	PCSO
82	To receive and approve the Clerk’s Report Clerk has had extensive dialogue with the external Auditor this month to get to the closure of the audit. Two issues were flagged as ‘other matters’: 1. A signature was missing from form 3 initially, this was amended and resent. 2. The defibrillator purchased was not added to the asset register. This has been resolved. The closure notice was received and has been placed on the website and in notice boards. A VAT claim of £2152 has been submitted to HMRC. The clerk has been supporting groups in the village with commuted sums issues and will be present at meetings being held between ERYC and each group to discuss bids. Next month the clerk will start to work on the 2026/7 budget The clerk is on holiday between 4^th – 14^th October but will pick up emails and urgent matters	Clerk
83	To consider the Action Tracker and report updates Planting around the new bus shelter was discussed. It was AGREED that Cllr. Robins would lead a group to consider plants and planting and will meet with Riston Plants to obtain a quote. Cllr. Richardson agreed to contact the SpeedWatch lead in the community with a view to undertaking sessions in the village to back up the kill your speed campaign. Locations for planting Daffodils were considered. It was AGREED that planting would occur in the church yard and the highway area near Victoria Croft. Cllr. Mathison would lead a planting session on 11^th/12^th October and a post on the Parish FB page would ask for volunteers to help.	Clerk
84	To note and consider correspondence Feedback on Bridge over Drain at Sandholme Lane – ERYC are still trying to identify the owner of this bridge and the bridge crossing the canal. B A quote from Littlethorpe for second bus shelter has been received for the new bus shelter to be located at the stop on South Street between Allisons Yard and Nursery Walk. This has been sent to ERYC who will fund this via the flexigrant portal. The infill work at this location is underway. C ERYC Decorative Lighting Return The clerk will complete this return D ERYC Heighholme Lane road closure This closure related to installation of fibre cables. Notice has been posted on the website and Facebook page. E RWE consultation on compulsory purchase Noted F PKF Littlejohn closure of audit 2025 See clerks report above	All
85	To consider and respond to ERYC planning applications 25/02443/PLB – Listed building consent for the installation of 3 timber sash windows behind existing shuttered openings to ground floor store to front and rear elevations and new double doors installed internally behind existing doors beneath arch; installation of log burner to first floor and matte black flue passing through West facing roof terminating 900mm above ridge 44B South Street Leven AGREED unanimously to support the application
86	To note ERYC planning decisions None
87	Finance To consider the Budget Monitoring Report Noted , Clerk to use this month as a basis for considering next years budget To APPROVE the bank reconciliation APPROVED To note and AUTHORISE payments outlined in Appendix Noted and AUTHORISED To note receipts outlined in Appendix Noted	All

88 To discuss, identify and AUTHORISE training and development

Cllr. Fearnall cannot attend the training related to the management of Charitable organisations. It was AGREED to send the details to Cllrs. Towse, and Richardson and to the chair of the Playing Fields Committee

89 To receive and discuss Cllr. representatives’ updates as relevant Specific Cllrs

Cllr. Richardson reported that the Recreation Hall had got new flooring and had been decorated.

The Recreation Hall is holding a Table Top Sale on November the 2^nd . Tables are £10

Cllr. Towse reported that the Youth Group is trying to recruit new volunteers

Cllr, Fearnall reported that the sports hall are erecting goalposts for young people to use for play.

90 To discuss and if agreed, AUTHORISEexpenditure related to the following Matters

A) Commuted Sums update – Clerk

Minutes from the last meeting were circulated. The project has now entered the bidding phase. Small bids have been invited to go forward whilst larger projects are planned out by the relevant groups.

Events Committee – Cllr. Oldroyd agreed to lead the events committee. It was AGREED that new tree lights would not be purchased this year but spare lights held by the chair would be utilized. Father Christmas has been booked and will lead a procession to the church. The Clerk reported she is trying to secure a choir. Additionally, Cllr. Richardson suggested a New Year honours for Leven initiative. Members of the community would be asked nominate local people who are unsung hero’s. It was AGREED to proceed with this
Bus shelter – Clerk

Covered above

Public Bleed Control Kits – Clerk

Clerk explained the initiative and asked if this is something that the Parish Council would wish to consider. Cllrs. AGREED to support in principle subject to further information.

Website update to .gov.uk – Clerk

Clerk explained the National Auditor is now expecting all Parish Councils to migrate their website to this domain name. This adds a higher level of protection and standards in line with higher public authorities. Many have already done this. Clerk has obtained a quote for this to be done from Get Extra. Migration would cost £100 as a one off payment then annual charge of £100. AGREED to go forward to implement .gov.uk

Planting – Chairman

Daffodils are to be given to all school and pre-school children for planting.

91 Date and Time of the Next Meeting – TUESDAY 4^th November 7pm Church Meeting Room

The Meeting Closed at 8.40pm

ANN WOODWARD Clerk and RFO Leven Parish Council

Chairman Cllr. Stuart Mathison __________________________________________________________

APPENDIX

Payments for October Meeting

Who	What	Amount
NPower	Festive Lighting	£1.56
Cllr. Oldroyd (Allan Binks)	UV Oil and brushes	£77.97
Clerk	Parking	£4.10
Defib Warehouse	Pads and battery replacement	£175
PKF Littlejohn LLP	External Audit	£252
ERYC	SLA Street Lights	£174.02
Clerk and RFO	Salary and backpay of award	£1012.48
Handyperson	Salary and backpay of award	£676.54
Scribe	Accounts software subscription	£37.20

Receipts

ERYC	Precept part 2	£10526.25
Sangwin and Son	Love Leven Sponsorship	£100

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