Leven Parish Council

Minutes of the Meeting held on Tuesday, 3^rd March 2026 at 7pm

Location: Church Meeting Room

Councillors Present and Attendees

Cllr. S. Mathison, (chair) Cllr. J. Richardson (Vice Chair), Cllr. L. Burrows, Cllr. A. Fearnall, Cllr. A. Hall, Cllr. G. Jones, Cllr. I. Lamping, Councillor. G. Oldroyd, Cllr. D. Robins, Cllr. K . Roydhouse, Cllr. B. Towse

5 members of the public attended the meeting.

146. Apologies

A. Woodward (clerk and RFO), Cllr. P. Smith (ERYC)

147. Declaration of pecuniary and non-pecuniary interests

None

148. Approval of minutes of the last meeting as a true record

The minutes from the meeting on 3^rd February were AGREED. Proposed Cllr. Hall, Seconded Cllr. Jones

149. Report from the East Riding of Yorkshire Council (ERYC) – Cllr P. Smith

Cllr. Smith sent his apologies

150. Report from the local police team – Humberside Police PCSO Legard

The officer did not attend.

151. To receive and approve the Clerk’s Report

On behalf of the clerk, Cllr. Richardson updated Cllrs. on the changes to the Electoral roll.

152. To consider the Action Tracker and report updates

Progress was discussed

153. To note and, if required, AGREE action related to correspondence

A The clerk received a query from a resident regarding a donation for a planter or planting. It was AGREED that Cllr. Mathison will source a price for planters and a response to the resident will include both options.

B The clerk received a number of queries regarding the Recreation Hall which were forwarded to the Committee. The clerk has asked the Committee to ensure their adverts/information make it clearer that the hall is managed by a charitable committee and NOT the Parish Council.

C The clerk had received correspondence with resident who was unhappy with the groundworks undertaken by the new owners of the New Inn. A response was sent outlining that the Parish has no authority regarding work on private land.

D The parish has received an invite to an Open Door event run by the ERYC inviting parishes to meet executive directors. Cllrs. Burrows, Hall and Fearnall expressed interest in the event.

154. To consider and respond to ERYC planning applications

None received

155. To note ERYC planning decisions

None recieved

156. Finance

A – To consider the budget monitoring report

Noted and AGREED

B. To APPROVE the bank reconciliation

Noted and Approved

C. To consider and AUTHORISE payments and note receipts outlined in the attached appendix

Payments AUTHORISED

D. To agree the appointment of an internal auditor for 2025/26

It was AGREED to employ Julie Gibson. Proposed: Cllr. Oldroyd, Seconded Cllr. Jones

157. To discuss, identify and AUTHORISE training and development

Deferred until the next meeting.

158. To receive and discuss Cllr representatives’ updates as relevant

Youth Club – Cllr. Towse – reported that both he and his brother are stepping down from the Committee, due to a lack of support from the Trustees.

Church – Cllr. Jones – Two events are planned: a Sea Shanty event and a plant fair with refreshments.

Sports Hall – Cllr. Fearnall – had decided to provide indoor pickle ball as cannot get anyone to line the MUGA

Routh Windfarm – Cllr. Robins, applications for grants over £1k close at the end of March

159. To discuss and, if agreed, AUTHORISE expenditure related to the following matters

A – Commuted Sums – It was agreed that the clerk should temporarily keep additional hours as there will likely be additional work to support the development of a play area on the Playing Fields. No progress has been made by the PFA.

B – Newsletter – It was AGREED not to progress a newsletter due to cost. More use will be made of social media and website.

C – Community Volunteering Policy – It was AGREED to APPROVE and implement the draft policy. Proposed: Cllr. Burrows, Seconded Cllr. Hall. Cllr. Jones wished it to be noted that she was not in agreement with the safeguarding paragraph.

D – Noticeboards – It was AGREED to retain a noticeboard down West Street. Cllrs. Richardson and Oldroyd will get quotes for a replacement which can be affixed upon the existing legs.

E – Speedwatch – The community lead for Speedwatch was not able to attend the meeting but had contacted the clerk to discuss the way forward. Currently, she was awaiting a meeting with the relevant police officer to discuss training and recruitment. The clerk offered to help raise awareness and advertise the need for volunteers after her meeting.

160. Date and Time of Next scheduled meeting

Tuesday 7th April 7pm in the Church Meeting Room

Appendix – Finance

Payments

Month	Who	What	Amount £ inc VAT
Feb	Scribe	Subscription	£37.20
Feb	Cllr A. Fearnall	Repayment re Christmas event	£50
Feb	Lloyds Bank	Charge card fee	£3
Feb	Clerk	Salary	£890.93
Feb	Handypersons	Salary	£581.51
Mar	Scribe	Subscription	£37.20
Mar	Unity Trust Bank	Bank Charges	£6

Receipts

From	What	Amount
HMRC	VAT Refund	2,736.84

Signed: ____________________________

Chair

Date: ____________________________