Minutes of the Meeting of the Parish Council on Tuesday, 3rd September 2024, 7:15pm in Leven CE (VC) School.
Present: Cllr. S. Mathison (chair), Cllr. L. Burrows, Cllr, A. Fearnall, Cllr. G. Jones, Cllr. I. Lamping, Cllr. J. Richardson, Cllr. D. Robins, Cllr K. Roydhouse.
In attendance: Mrs. A. Woodward, (clerk), PCSO N. Burton, one resident.
Public session
A resident attended to discuss the condition of the large ash tree on the PROW. The recent storm had seen a large part of the tree break away and fall into a nearby garden causing damage. The clerk confirmed that the condition of this tree had already been reported to ERYC, and that they were aware that the owners of the property where it was located had had a recent condition inspection on the tree. It was agreed that the clerk would contact ERYC again tomorrow to ask for a further inspection of the tree by the Public Right of Way team. The chairman thanked the resident for reporting the matter and providing photographs.
24-25/91 Apologies for absence
Councillors C. Farley, F. Hood and C. Ablett
24-25/92 Declaration of interest both pecuniary and non-pecuniary
None
24-25/93 To approve the minutes of the last meeting
Proposed by: Cllr. L. Burrows, Seconded by: Cllr. J. Richardson. The minutes were approved.
24-25/94 To receive a report from the East Riding of Yorkshire Council Ward Member
Cllr. P. Smith was not able to attend
24-25/95 To receive a report from Humberside Police
PCSO Burton reported that they were alerted regarding an individual acting suspiciously in the village today the police attended but the person was not located. The person had been seen by a few parish councillors. In the last month the police recorded 5 offences: 4 domestic matters and one public order offence. No reports of anti-social behaviour had been recorded at the Sports Hall during the summer. A new CCTV facility has been installed.
24-25/96 To receive and note the Clerk’s update report
Further policies and procedures have been updated for approval today:
96/1 To approve the updated Standing Orders
96/2 To approve the GDPR Subject Access Request Procedure 96/3 To approve the GDPR Publication Scheme
96/4 To approve the 2024 Financial Risk Assessment Proposed: Cllr. K. Roydhouse, Seconded: Cllr. L. Burrows all draft policies and procedures were approved and would be made available on the Parish website.
Before the next meeting the clerk will prepare an update to the health and safety policy, and scheme of delegation.
The Clerk and Cllr. A. Fearnall met with the Chair of Leconfield Council and Cllr. Halsham to discuss their approach to commuted sums. The meeting was useful in terms of a whole community approach.
The Clerk and Cllr. C. Ablett undertook an audit of all parish council assets in the community, recording a photo and geolocation. This is to populate a new Asset Register System linked to Scribe. That work is now underway. All new assets will be added to the system. All assets will be assigned a regular inspection date in the future.
A new HP printer was purchased and installed as agreed at the July meeting. Th old printer was decommissioned by ERYC on the parish’s behalf.
A new signatory has been requested to Unity Bank and subject to their approval should be active this month.
All new parish council emails are now active except one. The older emails have been archived. To comply with GDPR we need 100% transfer.
A meeting was held between the chair and vice chair and the chair and grants lead of the Playing Field Committee to discuss and agree on the way forward re commuted sums. This is on the agenda later.
All Love Leven planting sponsors have been invoiced and donations are being received.
24-25/97 To note and update the Parish Council Action Tracker
It was agreed that the clerk will write again to the owner of the bridge linking Sandholme Park to Leven village as no response has been received.
The scouts still need to progress the work on the land at Goosenook Lane. The noticeboard at the recreational has still to be replaced.
Cllr. Richardson reported that the owner of Leven garage wishes to sponsor its replacement and that she is seeking quotes on his behalf.
24-25/98 To consider and comment on East Riding of Yorkshire planning applications:
24/02279/PLF Erection of a building for use of a car showroom, workshop and office and to construct a septic tank (revised scheme to previous consent J.2802.A) Denis Winter Ltd, 72-74 South Street.
Proposed by: Cllr. A. Fearnall and seconded by: Cllr. K. Roydhouse, it was agreed to recommend approval.
24/002404/TCA LEVEN CONSERVATION AREA – Pollard 1 Sycamore tree (T1), 1 Ash Tree (T2) and 1 group of Ash trees (G1) to 2.5.metres leaving stems and roots intact due to the Ash trees showing signs of dieback and will continue to be a problem along the bank top and the Sycamore is poorly positioned in relation to the property and situated on the bank top. 67 West Street.
Proposed by: Cllr. Burrows and seconded by: Cllr. A. Fearnall, it was agreed to recommend approval.
24-25/99 To note East Riding of Yorkshire planning
None received
24-25/100 To note correspondence:
100/1 August register of electors amendments
Noted
100/2 Leven lighting Service Level Agreement
Noted
100/3 Residents letters
Two letters had been received over the summer requesting that a bus shelter be provided on South Street. This mirrored discussion at an earlier meeting of the parish council. It was agreed that the clerk would contact ERYC to enquire about filling in a ‘pull in’ close to one of the South Street bus stops to provide space for a shelter.
24-25/101 To receive and consider the monthly budget monitoring report
The clerk reported some variation in spend against a couple of cost codes but the budget overall on track.
24-25/102 To note and authorise the bank reconciliations for July and August Reconciliations
noted and authorised.
24-25/103 To receive details of July transactions
Payments:
13th June Wicks – materials for maintaining notice board £36.81
2nd July – ERYC – stationary £25.74
4th July – Currys – HP Color Laserjet Pro MFP printer and supplies £602.11
8th July – ERYC – ID badges £30.96
10th July – Scribe- subscription £14.40
10th July – ERNLLCA training DP for Cllrs. £24
19th July – Safelincs – Zoll defibrillator and outdoor cabinet £1959.46
31st July – Phil’s Gardening Services £90
31st July – Handyman’s Salary £423.30
31st July – Clerk’s Salary £694.10
Receipts:
11th July – D-day sales £129.70
31st July – ERYC D-Day Grant £500
24-25/104 To approve and note August and transactions
Payments
1st August – M. Peel – plants and filling £1250
6th August – J. Thompson – installation of defibrillator Recreational Hall £192
10th August – Scribe – Subscription £14.40
31st August – Phil’s Gardening Services £45
31st August – Handyman’s salary £423.30
31st August – Clerk’s salary £694.10
Receipts
6th August – HMRC – VAT return £451.29
19th August – Love Leven Sponsor – £180
23rd August – Love Leven Sponsor – £180
27th August – Love Leven Sponsor – £180
27th August – Love Leven Sponsor – £180
28th August – Love Leven Sponsor – £180
All approved and noted
104/a Agree and authorise distribution of proceeds from D Day event
Proposed by: Cllr. A. Fearnall and seconded by: Cllr. G. Jones it was agreed that the proceeds would be donated as follows: £50 to the Playing Field Committee £79 to the Scouts
24-25/105 To consider and approve any additional Councillor/officer training
The Clerk reported that ERNLLCA was holding several training sessions on finance which would be of benefit to councillors and the clerk. It was agreed the details would be circulated for information in the first instance
24-25/106 To receive Councillor representative update reports
Due to the timings of meetings, there was currently nothing new to report
24-25/107 General purpose matters:
107/1 Commuted Sums forward plan The Clerk had previously circulated a draft plan for discussion. This was also discussed at the meeting with the chair and grants lead for the Playing Field Committee and shared with the ERYC commuted sums lead officer, Leanne Wright. It was agreed that the Parish Council would call an initial meeting of a Planning Group to progress a bid for the commuted sums on a village wide basis. The group would include 2 members from each relevant community organisation, and a local resident with experience in community consultation who has offered to advise the group. It was agreed to hold the first meeting on Wednesday 9th October at 7pm in the Sports Hall. It was agreed that the clerk would contact community organisations inviting them to send 2 representatives. It was agreed that the clerk would prepare and deliver a presentation on commuted sums for the meeting to ensure all parties understood how we need to move forward.
107/2 Leven Parish Council Facebook page Deferred due to the absence of Cllr. C. Ablett
107/3 Parking issue-top of Barleygate This matter raised by a resident was discussed. ERYC had visited the area to observe the parking on South Street which contributes to difficulties in the junction. They reported that currently ERYC have no funding to implement traffic regulation orders to address this.
107/4 Leven Life It was agreed that subject to knowing the copy dates for publication the parish council would continue to forward a chairman’s’ report for publication. It was agreed to explore other options for communication.
24-25/108 Date of next meeting 8th October 2024 at 7:15pm in the school
Ann Woodward Clerk to Leven parish council
Signed: Cllr. S. Mathison