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Leven Parish Council
Minutes of the Meeting held on Tuesday, 2nd June 2026 at 7pm
Location: Church Meeting Room
Councillors Present and Attendees
Cllr. S. Mathison, (chair) Cllr. J. Richardson (Vice Chair), Cllr. L. Burrows, Cllr. A. Fearnall, Cllr. I. Lamping, Councillor. G. Oldroyd, Cllr. D. Robins, Cllr. K. Roydhouse
Present: A. Woodward (Clerk and RFO), Cllr. P. Smith (ERYC)
Two members of the public were present
26/27
31 Apologies
Cllr. G. Jones
32. Declaration of pecuniary and nonpecuniary interests
None
33. Approval of minutes of the last meeting as a true record
APPROVED. Proposed Cllr. Richardson, Seconded Cllr. Lamping
34. Co-option of new Councillors
Councillors considered the details of two members of the public who had come forward for co-option. Both candidates addressed the meeting.
It was AGREED unanimously that both candidates would be welcomed onto the parish council
35. Reports from the East Riding of Yorkshire Council (ERYC) and Humberside Police
Cllr. Smith reported he was involved in the presentation of commuted sums cheques to both Leven Recreation Hall and Leven Sports Hall. This is welcomed by ERYC and Leven Parish Council. Cllr. Smith reflected on the positive progress made in the community since his election as ward councillor and the positive working relationships in the community. He also explained that at the next election the candidates standing in wards is still unclear.
Cllr. Burrows said she was personally proud of and impressed by the dedication of Cllr. Smith in the community. This sentiment was supported by all councillors.
Cllr. Smith reported he had met directors at ERYC regarding the 1035 to look at what measures were feasible to improve safety on the road. The Chairman of Tickton Parish Council is also scheduled to meet with ERYC on the matter.
Humberside Police did not attend.
36. To receive and approve the Clerk’s Report
A -The clerk circulated a data sheet provided by ERYC intelligence hub providing information on the community from the 2021 census.
B -The recent audit data (Form 3 and associated documents) has now be sent to the external auditor PKF Littlejohn. All the information is now posted on the council website (subject to any changes required by the auditor). The exercise of public rights has been posted on the website.
C – A meeting between parish clerks in the area and Graham Stuart MP has been arranged at the Ferguson Fawcitt on the 11th June. Several matters were raised by councillors to take to the meeting including Solar Farm developments, Permissive footpath in Leven and potential gas pipeline developments across Leven Carrs. The clerk said she would also raise the B1035 issues.
37. To consider the Action Tracker and report updates
The tracker was discussed and updated accordingly.
38. Governance
The council discussed a number of new policies presented. It was AGREED that a review of the finance committee and signatories would be considered at the next meeting.
Proposed by Cllr. Lamping and seconded by Cllr. Fearnall it was AGREED to ADOPT the following policies and plans:
The policies and governance timetable
Vexatious/Unreasonable Behaviour Policy and template
Privacy Notice
Community Engagement Policy
Internal Controls Policy and Internal Audit Terms of Reference
39. To note and if required AGREE action related to correspondence
– A resident had written to express concern at the level of dog fouling on the Public Right of Way (2) leading from East Street to North Street. The resident had also observed dogs off their lead running through and potentially damaging crops and damage to the kissing gate at the east street entrance. After discussion it was unanimously AGREED that the clerk would report the damaged gate to ERYC, order new warning notices for the path related to dog fouling and loose dogs and raise the matter on the Parish Facebook Group.
– The Council has received formal notice from ERYC that the Catwick Public Right of Way has now been diverted temporarily in line with former proposals
40. To consider and respond to ERYC planning applications
None had been received.
41. To note ERYC planning decisions
None had been received
42. Finance
A – To consider the budget monitoring report
NOTED
B – To APPROVE the bank reconciliation
Noted and APPROVED
C – To consider and AUTHORISE payments and note receipts outlined in the attached appendix.
Payments AUTHORISED
43. To discuss, identify and AUTHORISE training and development
It was unanimously AGREED that in-meeting training would recommence in July.
44. Community groups/ representative update
Cllr. Richardson reported that the Recreational Hall had received just over £70k from commuted sums to undertake improvements to the kitchen/toilets, etc.
Cllr Fearnall reported that the Sports Hall had received just over £26k to improve storage facilities for football and other sports. It was also reported that the Inpost lockers would soon be in place.
A discussion took place on youth facilities, and it was AGREED to look at what Leconfield Parish Council had in place. The Clerk would arrange to visit.
Cllr. Robins reported back on the recent successful bids from the Routh Wind Farm Panel. It was AGREED that at the next meeting a discussion would be had on potential bids from the Council for the next bidding round.
45. To discuss and, if agreed, AUTHORISE expenditure related to the following matters
A – Commuted Sums Update – The clerk reported that further information to support the Parish Councils bid for information boards had now been provided to ERYC. A quote to improve and extend the play area at the Playing Fields has also been received. A meeting is now required between the PFA and the Parish Council to discuss the quote and plan and clarification from ERYC on the funding for the play element of Commuted Sums.
B – Love Leven Planting – The clerk reported that requests for sponsorship had now been sent to most past supporters and some new local businesses.
C– Weed Management, South Street – It was discussed and unanimously AGREED to not use weed membranes in the beds. The chairman reported that Community Payback workers would clear the vicarage land this week.
D – Teddy Bear Trail – Cllr. Richardson outlined a plan to develop a Teddy Bear Trail for children during the summer holidays in the village. It was AGREED unanimously that the Parish Council would support this activity and provide a small prize. It was AGREED that Cllrs. Richardson and Robins would work on this together.
31. Date and Time of Next scheduled meeting
Tuesday 7th July in the Church Meeting Room 7pm
Appendix – Finance
Payments
| Who | What | Amount £ inc VAT |
| Amazon | Laserjet ink | £367.99 |
| Amazon | Pens | £7.99 |
| Scribe | Subscription | £37.20 |
| Zurich Municipal | Insurance | £614.89 |
| Clerk | Salary | £877.01 |
| Handyperson | Salary | £585.11 |
| Adobe | Subscription | £19.97 |
| Lloyds | Charge card | £3 |
| Parish Notice Board Company | Deposit for replacement noticeboard | £649 |
Receipts
| None |
Signed_______________________________________
DATE_______________________________________