Publication Scheme (Updated 2026)
Leven Parish Council has adopted the Information Commissioner’s Office (ICO) Model Publication Scheme and is committed to making information available proactively wherever possible.
Before submitting a request for information, members of the public are encouraged to check the Parish Council website (Levenpc.co.uk) to see whether the information is already available. Parish Council decisions, spending and planning responses can be found in the Council’s minutes.
Information will be made available unless:
- it is not held by the Council;
- it is exempt under the Freedom of Information Act 2000 or Environmental Information Regulations 2004;
- its release is prohibited by law;
- it is already publicly available elsewhere;
- it is archived, out of date or inaccessible;
- it would be impractical, unduly costly or resource‑intensive to prepare for routine release.
Class 1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
| Information | How to obtain |
| Who’s who on the Council and its Committees | Published on website |
| Contact details for Parish Clerk and Councillors | Published on website; displayed on Parish Council noticeboards |
| Location of main Council office and accessibility details | The Council does not operate from an office. Clerk contact details are published on the website and displayed on noticeboards. |
| Staffing structure | The Council employs two part‑time staff: the Parish Clerk/RFO and the Handy Person. |
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and audit)
| Information | How to obtain |
| Annual Governance & Accountability Return (AGAR) and external auditor report | Published on website; displayed on noticeboards |
| Finalised budget | Published on website; displayed on noticeboards |
| Precept | Published on website |
| Borrowing approval | Not applicable |
| Financial Regulations and Standing Orders | Published on website |
| Grants given and received | Published on website |
| List of current contracts awarded and contract values | Available on request by email |
| Members’ allowances and expenses | Not applicable |
Class 3 – What our priorities are and how we are doing
(Strategies, plans, performance indicators, audits, inspections and reviews)
| Information | How to obtain |
| Annual Chairman’s Report to the Parish | Published on website |
| Quality status | Not applicable |
| Action Tracker / progress updates | Available from the Clerk |
Class 4 – How we make decisions
(Decision‑making processes and records of decisions)
| Information | How to obtain |
| Timetable of meetings | Published on website |
| Agendas | Published on website; displayed on noticeboards |
| Minutes (excluding confidential items) | Published on website |
| Reports presented to Council meetings | Available where not exempt under FOIA/EIR |
| Responses to consultation papers | Published on website |
| Responses to planning applications | Published on website |
| Bye-laws | Not applicable |
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our responsibilities)
| Information | How to obtain |
| Policies and procedures for the conduct of Council business (Standing Orders, Terms of Reference, Delegated Authority, Code of Conduct, policy statements) | Published on website |
| GDPR/Data Protection policies and assessments | Published on website |
| Records management policies (retention, destruction, archiving) | Not applicable |
| Schedule of charges | See section below |
Class 6 – Lists and Registers
| Information | How to obtain |
| Public registers or lists | Not applicable |
| Assets Register | Published on website |
| FOI/EIR Disclosure Log | Available from the Clerk by email |
| Register of Members’ Interests | Published on website |
| Register of Gifts and Hospitality | Available on request by email or hard copy |
Class 7 – The services we offer
(Information about the services we provide, including leaflets, guidance and newsletters)
| Information | How to obtain | Cost |
| Community centres and village halls | The Council does not own a hall. Leven Recreation Hall (a registered charity) owns and manages the village facility. | – |
| Seating, litter bins, clocks, memorials, lighting | Available on request by email or hard copy | – |
| Bus shelters | Available on request by email or hard copy | – |
| Jubilee Gardens and planters | Available on request by email or hard copy | – |
Contact details
Ann Woodward, Parish Clerk Tel: 07725 301557 Email: clerk@levenparishcouncil.gov.uk
Schedule of Charges
The Council aims to provide information electronically wherever possible. No charge will be made for documents sent via email except in rare cases where the information is not readily available, in which case the Clerk’s time will be charged at £10.00 per hour (pro‑rata).
| Type of charge | Description | Basis |
| Disbursement costs | Black & white photocopying @ 50p per sheet | Actual cost |
| Colour photocopying @ 70p per sheet | Actual cost | |
| Postage | Royal Mail 2nd class | |
| Statutory fees | Charged only where legally required (e.g., certain searches) | As per legislation |
| Other | Clerk’s time for locating, preparing or copying information | £10 per hour (pro‑rata) |