| Membership | 3 members of the council (minimum) and up to 5 members (maximum). The committee may co-opt non councillors onto the committee to support specific event planning, but these will not be permanent member |
| Quorum | 3 members |
| Chairperson | To be elected by the council annually |
| Administrative Support | From within the committee |
| Purpose of the sub committee | To plan arrangements for specific community events as agreed by the council |
| Scope of the Committee | The committee will plan arrangements for specific events, but expenditure can be committed. Any expenditure requests must come to the next council meeting for discussion and authorizationThe committee will arrange for a health and safety risk assessment for each event organized which will be presented to the Council before the event. |
| Meetings | Meetings will only be held as required when the council establishes that the council will need to lead planning for a particular event |
| Reporting | The committee will provide the council with regular update reports during the event planning cycle. The Committee will also produce aa post event report to the council including lessons learned report after each event. |
| Review of the terms of reference | The committee terms of reference and membership will be reviewed annually |
| Date of last review | July 2026 |
| Minute Ref | 2627/52G |
| Membership | |
| Cllr. G.Oldroyd | Chair |
| Cllr. C. Green | |
| Cllr. R. Stross | |
